Changelog — GearLogs

GL-137

Dates by Keyboard, and Tidier Details

Every date field now works with the keyboard alone: the calendar takes the focus, the arrow keys move through the days, Enter picks the date and Escape takes you back to the field
A notice whose e-mail can never be delivered still reaches you in Notifications
In Settings › Organization Setup, members without “Manage tabs and groups” no longer see add, edit and delete controls on Locations, departments and Ranks; the list says who can add
In Hebrew, a dashboard card’s size in Edit Layout now reads the right way round
A custom card that keeps the builder’s suggested name now shows it in the language of the screen
In Hebrew, an activity line that ends with a person’s name keeps the name at its end
Every billing e-mail that names an end day (a licence, a subscription, a cancellation or a workspace’s deletion) now names the same day as the Billing screen, and the read-only notice names the same deletion day as the warning e-mail

GL-136

Every Empty Screen Shows the Way

An empty board, list, card or chart now says what to do next and names the button that does it
When the step needs a permission you do not have, the screen says who can take it
Good news, such as nothing running low or nobody waiting to sign, now reads in green

GL-135

Clearer Words, First Day to Last

Permissions read in plain words — “Hand out and take back gear”, “Write off or report lost gear” — on every screen that names them
The header shows your role right after your name
A wrong password tells you what to do next, and the dashboard’s write-off cards all say “write-off”
An empty board and an empty Registry say how to start, and the backup line says what a backup is

GL-134

My Gear on Your Phone

My Gear now fits a phone: the page reads in one column — your gear, notices, history and receipts one under the other — and a receipt you tap opens right below its list
Signing a receipt or sending a correction works the same on the phone as on a computer
On a computer the page looks exactly as before

GL-133

Ready for the First Day

An import row with a mistake can now be repaired: its fields show their names, the wrong one is marked, and re-importing says why if it is still wrong
Safer clicks: a double-click can no longer sign a receipt on My Gear past its confirm, or land on the next button after a refused save
More Hebrew: the import progress window, the Excel export (columns, sheet, right to left), the import templates’ examples, the sign-in screen’s legal links and its security check
Clearer screens: the activity count on a group updates at once, an empty list says what to do next, a zero count stays grey, and greys are easier to read in the light themes

GL-132

One Word for Each Thing

A board tab is called a tab everywhere you meet it — on the board, in Settings, in the dashboard’s widget names, in the activity log and in the guides — and “department” now means only a person’s department
Settings opens on Organization Setup, the card a new workspace needs first

GL-131

The Activity Log Speaks Hebrew

On a Hebrew screen every line of the activity log now reads in Hebrew — in the System logs, the dashboard’s activity tile, a person’s and an item’s history, and the log’s export — with every name, code and count kept whole and in its place
The log’s search finds a line by the Hebrew words it shows
An English screen reads exactly as before

GL-130

Your First Administrator Holds Every Key

The first administrator of a new workspace is its super administrator from the first second, so the Import Centre, password resets and the other owner-only doors open without asking us
A door that is locked for someone now says why and who in the workspace holds the key, instead of sitting grey
A super administrator’s login can be disabled or demoted only by another super administrator

GL-129

A Quiet First Week

A new item now starts with its stock thresholds switched off, so your first hand-outs no longer turn items red or fill the bell with alarms; set a Low on the items that matter and the alarm wakes for those alone
When a low-stock notice does arrive, it names the item, not only its code
The explanation beside the thresholds says what a Low of zero means

GL-128

Every List on the Dashboard, One Way

Every list on the dashboard now reads the same way: in a narrow tile one clean row per thing, the code and the name at the reading edge and the number in a fixed lane at the end, so the rows line up like columns; in a wide tile the same list becomes a real table with the header every other table has — and widening or narrowing a tile switches between the two on the spot
The write-offs feed, the recently registered units and the activity log share one shape: the type tag in its lane, who and what on one line, the time under it; a wide tile shows them as the log table
In Hebrew the time charts now run right to left, with their legend and hover card following the page; the capacity lists put the name at the reading edge, and the small caption under a tile moved to the start edge under a hairline

GL-127

Every Amount in One Small Box

Every amount that moves — in the activity log, on both cards, in the write-off lists and history, on receipts and on My Gear — now sits in one small outlined box in the colour of what happened: green when gear reaches a person or comes back, brick red when it is written off
An amount that stands still — what a person holds now, a kit’s planned line — wears a quiet blue box of its own; a stock step in the log shows its change in the box too, and the type tags agree with the box on every row
Every box is written one way, “5x”, in English and Hebrew alike, and never shrinks the line it sits in

GL-126

Ten Date Forms, Two Clocks, One Card

Settings ▸ Organization Setup now has its own Date and time card: the time zone (every row with its UTC offset and city, searched by city, country or offset), the date format (ten forms, numeric and named, each shown with today’s date, the numeric ones with the countries that usually write them), the time format (24-hour, or 12-hour on English screens) and the day the week starts on, each explained in one line
When the zone’s country usually writes differently, one sentence offers the three settings with a single Apply
A collapsed “How it reads” strip shows the chosen forms on a log line, a receipt day, an export cell and an e-mail stamp

GL-125

One Date and Time Look

Every date and time in your workspace is now written one way, chosen once in Settings ▸ Organization Setup: four ready-made looks shown as today’s date, minutes everywhere and never seconds
The week starts on the day you choose — the calendar and the weekly charts follow
Every screen, export and e-mail reads the clock in the workspace’s own time zone, so a late hand-out lands on the same day for everyone

GL-124

Start with the Essentials

A workspace whose dashboard has no tiles now offers one green button, Start with the essentials, beside Add Widget
One press places the six essential tiles — Equipment, Personnel, Stock by Location, Low Stock, Activity log, Quick Actions — exactly as the widget builder would make them, for everyone in the workspace
Nothing is added to a dashboard that already has tiles; remove the tiles and the button is back

GL-123

A Top for the Log Table

A Log Table tile can now keep a Show top like the other lists: All stays the default, and a tile with a top shows its newest rows and says how many the read held, for example “Showing the newest 12 of 345”
The tile’s footer prints the top it keeps, as every list does

GL-122

One Activity Log

The dashboard has one kind of activity-log tile, Log Table in the widget builder; the two older kinds (Recent Logs, Live Activity Feed) are gone, and every saved one became a Log Table tile with its title and its rows kept
The names in the Headroom tile, a ring’s legend and a tile’s footer note sit on the reading side in both languages, never on a fixed left or right
An old saved tile opens in the editor as the new kind, with its settings

GL-121

Calmer Rings, Clearer Colours

Every ring chart draws its slices with a thin gap between them, keeps even the smallest share visible, and after eight shares gathers the rest into one grey slice while the legend still names every one
Hovering or tabbing a legend row lights its slice; opening a ring large with Maximize draws a short line from each slice to its name
Rings and stacked bars wear eight colours of their own, apart from the colours that carry a meaning, and the information colour of the cards’ squares and the ISSUED marks is now a sea blue of its own

GL-120

One Look for Every Card

Every item card and person card on the boards shows its small indicator squares in one formation, four across in two rows, in colours that say what they mean: the information colour for a standing fact, amber for something that needs a look, red for a loss or a locked stock
Every item card has its own activity-log button, in the same place as on a person card; the person card is a little shorter
One “needs attention” square on an item tells repair from expiry by its glyph, and the legend under the (i) explains every square

GL-119

Room to Write, Help Close By

In a new support request, Details now sits right under Subject; the matching guides and Might this help? follow below them, so the boxes you fill in never move while you type
A matching guide’s first step reads as a numbered list, with its screen as a small picture beside it
A click on the small picture shows the whole screen large, with the same numbers as the list
The New request window is wider

GL-118

A Code Any Phone Can Scan

The two-factor setup code is drawn larger and far simpler, so a phone’s camera catches it at once
Enlarge the code shows the code alone, as large as the window allows
The key for typing by hand is shown in groups of four, with a Copy button beside it
When you set up two-factor, your authenticator app names the entry simply GearLogs, beside your e-mail address, whichever workspace you are in

GL-117

A Smoother Start, the Right Day

Reloading the app takes you straight from the loading screen into your workspace; the Terms and Privacy screen appears only when there is something new to accept
The Archive lists show the day an item, a person or a contract was archived in your own time zone, on screen and in the exported files, matching the reports
The Widget Builder keeps the keyboard inside its window when you open it again
On a very busy day the daily digest says how many updates there really were, and how many more than it lists are waiting in GearLogs
A long log table on the dashboard says how many of its entries it shows
A small guide picture that fails to load says so, and tries again by itself when you come back

GL-116

A Payment Is Never Lost

When a payment notice meets a hiccup on its way to GearLogs, the retry is processed in full — a paid subscription is never left waiting on a lost message
A card that failed and then paid reads as paid, in whatever order the two notices arrive; an old failure no longer raises a payment warning or sends its notice
A subscription attaches only to the workspace that ordered it

GL-115

Terms and Privacy, by Version

The Terms of Service and the Privacy Policy carry a version number instead of a date, and GearLogs asks every member once to agree to the new versions
The Privacy Policy now says what a sign-in notice records, how long support conversations and e-mails are kept, and which providers handle data where
The Terms describe Priority Operations: a first reply we aim to send within 4 business hours, what counts as a reply, and whom to write to if it was late
The Support screen’s (i) names the two cases in which a conversation is kept longer, and points to the Privacy Policy

GL-114

Invoices From Every Subscription

A workspace that subscribes again keeps its earlier invoices under Payment and invoices, beside the new ones
The PDF button appears on the payments Paddle has an invoice for; a failed payment, or one of zero, is listed without it
Every price on the Billing tab is one Paddle still sells

GL-113

Support Answers With a Guide

A reply from GearLogs Support can now point to one of the guides
The guide’s row sits under the reply, the same row the Guides tab shows; press it and the guide opens there
The reply’s e-mail names the guide by its title, in your language
A guide that is no longer available says so instead of waiting

GL-112

The Guides, Inside the App

Open Support and the Guides tab stands first: the same index the website had, Start here and the five subjects
A guide opens in place, with the real screen for every step and the things to press outlined and numbered
Click a picture to see it full size; related guides open where you are, and going back to the index returns you to the same spot
When you write a request, the matching guides appear under the subject with the first step unfolded, and a guide opens over your draft without losing a word of it
The guides have left the public website: they are for the people who use GearLogs

GL-111

One Order, Whichever Door

Switching back to a monthly plan happens at once, and the unused part of your year stays as credit on your Paddle account for the next payment there
Update payment method opens the Paddle page of your own subscription
When Paddle cannot make a change — a cancellation already scheduled, a trial running, a renewal being processed, or too many changes in an hour or a day — the Billing card says exactly which, in your language
A change you request no longer leaves a $0.00 line in your billing log
A workspace holds one first-payment order at a time, whether it was started from the Billing card or sent to you as a link by GearLogs Support

GL-110

Titles and Links You Can Read Everywhere

One look for the section titles inside cards, readable in all five themes
Links inside sentences are underlined
The Most-Lost Items widget shows its last row at the largest text size, labels on the reading side
A partly recovered write-off reads 1/3 in Hebrew too

GL-109

Dates That Sort

Every date column in an exported report is a real date: the day in CSV and in print, a true Excel date that sorts and filters
Four columns that showed a long timestamp under a date heading now show the day

GL-108

Why a Morning Mail Did Not Go Out

A receipt’s timeline now says why a morning mail was not sent — quiet hours, the month’s e-mail allowance, the day’s sending limit, morning mail switched off, no e-mail address on the person’s record or an archived person, an address that refused mail before, or the daily digest
Before, the line only said the mail was skipped

GL-107

Hebrew From the First Screen

The sign-in and workspace screens now tell assistive technology they are in Hebrew from the moment they load, when your device remembers Hebrew
The privacy policy’s “Cookies & Analytics” section names the page-view counter we use, what it receives and what it never reads

GL-106

Messages That Follow Your Language

A message that stays on screen — a refused save, a refused hand-out, a confirmation — now switches language with you: change between English and Hebrew and it reads in the new language, with no need to try again

GL-105

Every Hand-out on Record

Every night GearLogs counts the previous day’s hand-outs that have no receipt and shows the number in Data Ops › Maintenance › System Errors
Hand-outs to demo people are marked as demo and never count as real
A change to a unit’s warranty date or to a lot’s dates is written to the history once, by the server

GL-104

Colours That Mean One Thing

“In use” reads violet everywhere — the stock meter, the group ring and the Registry’s issued units — one state, one colour
Billing, the archive and support show each status in what it means: a standing fact in the information colour, something inert in grey, money still owed in amber
A kit’s issued line now matches the Registry’s issued units
Organization Setup’s lists are simply called Locations, Primary departments, Secondary departments and Designations
The import cards open with the same title as every other card, each in its own kind’s colour

GL-103

Clearer Words, One Look

The windows that create a tab, group, kit, item or person now carry a name — New Tab, New Item — instead of the button’s “+”
In the Registry, issued units wear the information colour and units in transit the caution amber — a status never borrows an item’s colour
Every card title in the app now looks the same, from Data Ops to Organization Setup
The theme picker works like every other choice: the arrow keys move it, and it saves once you settle
Hand-out windows give every name its own line, so a long name never breaks
At a larger text size the dashboard’s tiles grow with the text, so nothing hides under a caption

GL-102

Forms That Keep Your Typing

A typed quantity works like the − / + box: a click selects the number, a number above the limit becomes the limit at once, and Escape puts your number back instead of closing the window
A tab name may repeat on the other board; on the same board the window says where the name is already used
Closing a window puts you back on the button that opened it, even when the window starts on a chosen field

GL-101

Every Word Whole

Every word in the app is written in full — no abbreviations, no trailing dots, and nothing cut short by a narrow column; a long name takes a second line instead
A person’s number is called the identity number everywhere, including My Gear’s sign-in, and the comparison charts say “versus”

GL-100

Times Written in Full

How old a notice is now reads in words — “15 minutes”, “3 hours”, “5 days” — wherever the app shows it

GL-99

Sample Numbers Nobody Owns

The sample workspace’s phone and identity numbers are plainly invented — a run of zeros, then a counter — so nothing in a demo can be mistaken for a real person’s

GL-98

One Word for One Thing, and No Silent Save

One word for one thing, in both languages — e-mail, receipts, two-factor, sign-in and issuing gear are named the same way on every screen, in every notice and in every mail
Buttons name the act; sentences speak to you in the plural
The import speaks your language, and its progress window colours every line by what it is
A save the workspace did not accept keeps its window and says why — never a window that closes with nothing saved

GL-97

Clearer Messages, and Every List Goes All the Way

The import names what it refuses — the person, the column as your file heads it, the spreadsheet row, the 2,000-row limit — and a wrong file kind is refused at the drop
Every search section ends with “Show all N →”; a vanished record says so; nothing is cut
Support’s help texts match the window; the Support views card shows your local time; Notifications holds twelve months, fifty at a time
On My Gear, your gear and your waiting receipts come whole, fifty at a time, with “Load more” at the end

GL-96

The Later Date Wins, and Every List Shows It All

A contract extends a warranty and never shortens one: the later of the lot’s date and the contract’s end applies
The Contracts tab always lists your contracts and says what a contract needs
Every long list ends with “Show all N →”
Costs in your workspace’s currency, set in Organization Setup
Over capacity? The app asks before every further addition
An archived person’s number is free to reuse

GL-95

Asked First, and One Password Rule

New recovery codes and “Use workspace defaults” ask before they act, and say why when they cannot
One place to go back to the workspace’s defaults — the card’s title bar
One password rule everywhere a login is made: 12 or more characters with letters and numbers
The Change-password help says what happens: every device is signed out, this one included

GL-94

Your Workspace Code, Where Your People Can See It

The workspace code is at the top of the Personnel screen, with a Copy button — every member sees it
It is the first thing a person types at my.gearlogs.com; on its own it opens nothing

GL-93

One Sign Out, a Code That Waits for You, and a Dispute That Asks First

My Gear has one Sign out — you are signed in on one device at a time
If the page loses the answer after “Send me a code”, pressing again within a minute keeps the code already in your inbox
When My Gear cannot be reached, the page says so instead of promising a code
“Something is wrong” opens with no reason chosen — you say what is wrong

GL-92

My Gear Remembers for 30 Days, and History Shows Returns

Tick “Remember this device for 30 days” and the device stays signed in for 30 days from the sign-in, used or not
Without the tick, a sign-in lasts 12 hours
History keeps an item’s hand-out after it is returned, and lists each return
History shows who recorded it, by first name

GL-91

The Security Check Says When It Cannot Load

If the security check on a sign-in screen does not load, the screen says so and offers Reload
Forgot password waits for the security check before it sends your request, so “a code is on its way” is always true
The same on My Gear’s sign-in page

GL-90

Your Two-Factor, Asked Every Time

If you set up two-factor, GearLogs asks for the code at every sign-in — in every workspace
After a recovery code you set up a new authenticator right away; it cannot be skipped
To reset a member’s two-factor an administrator needs their own code, and every other administrator is told
The Users screen shows who has two-factor, in every workspace
Recovery codes say, wherever they are shown, that they are shown once

GL-89

Refusals You Can Read, Numbers You Can Trust

When a save fails, the window stays open and says so — for tabs, groups, kits, items and people
A workspace setting shows as saved only when it was saved, and workspace settings appear only for administrators
The write-off calendar does not offer a day before the item was handed out
A seat is counted only for a login that can sign in
The activity log says when it shows only part of its entries, and shows an error when it cannot load

GL-88

One Word for Each Act

In Hebrew, issuing gear reads ניפוק on every screen, and writing it off reads גריעה everywhere — the same word as your notices and emails
In Hebrew, the dashboard is לוח המחוונים — by its full name in every control and the first time a text names it — and a tab is כרטיסייה, on every screen, in every right’s name and in every help text
A button dimmed for a right you do not hold names that right exactly as the Users screen lists it
The permission card behind the shield button in the bottom corner lists the same names

GL-87

Demos That Show It All

The sample workspaces now include receipts in every state — waiting, signed, disputed, confirmed on behalf, cancelled and expired — with the Approvals cards on the dashboard
The Logistics sample loads in Hebrew when GearLogs is in Hebrew
Section headers in Settings and in a receipt’s details have more room under them

GL-86

The Dashboard and the Colour Palette by Keyboard

The colour palette — a rank’s colour, an item’s colour — works from the keyboard alone: it opens on the current colour, the arrow keys move between colours, Enter picks one, and Escape closes it without changing anything; the chosen colour carries a check mark
Every dashboard card you can click to see its records can also be reached with Tab and opened with Enter; a screen reader announces it as “show the records” and still reads the card’s number and rows, and a list that scrolls inside a card takes its own Tab stop, so the arrow keys scroll it
When your computer is set to reduce motion, GearLogs follows it: animations and transitions finish at once, buttons no longer shrink when pressed, and scrolling jumps instead of gliding — loading spinners keep turning

GL-85

Write-Offs and Returns Answer at Once

Writing off an item, returning one, writing off several of a person’s items and writing off everything when someone leaves: the window closes the moment the record is saved, and the person’s card shows the change right away
If one of these can’t go through — a colleague changed the holding a moment earlier — the window stays open and explains why, and the amount it shows follows the latest holding
In Hebrew, the new sign-in notice lists its time, browser, system and IP address in the right order, and counts out of a total — the text size, the seats in use, the counts in the pick lists — read the right way round

GL-84

Changes You Make Show Without a Reload

A change to the board — a group’s width in Edit Layout, a group’s name, an item’s details — now shows on its own once it is saved; no page reload is needed
Workspaces that track serial numbers load and refresh noticeably faster: the units’ custody history no longer slows down every save

GL-83

Big Numbers, Written in Full

Every count is written in full with separators — 1,234,567 — the same in English and Hebrew: on the board, in tables, charts and reports, and in notices and emails
Nothing is cut or overlapping: a stock badge widens when the number is longer, a ring’s total that does not fit moves beside the ring, and table columns and chart axes make room for their widest number
Type a quantity straight into the box between − and +: a click selects the whole number, Enter or Tab settles it, Escape puts the old one back, and a number above the most allowed shows the most allowed at once
Stock, the Low (Red) and Healthy (Green) thresholds and a Storage capacity go up to 999,999,999; at the ceiling, + says so instead of adding
One hand-out can deal up to 1,000 serial-numbered units, and the manifest of an Issue Batch lists exactly the units given
Excel exports keep counts as numbers, not text, shown with separators

GL-82

Settings You Can Scan

Every card in Settings opens with one title bar, and every section inside it with its own grey band — the In-app and Email column names ride on each band — so it is clear which settings belong together, in every theme
The same title bar now opens the cards in Data Ops, and in the dark themes the band shows the same step as in the light ones
In every dropdown, the row that Enter will pick is outlined with the same focus ring as every other control you reach from the keyboard
A dropdown list you scroll never shows rows through its search box; an open list or pop-up follows its field and closes when the field scrolls away, so nothing is left floating over the page
Escape on a calendar closes only the calendar; in Hebrew the calendar and the colour palette open from the field’s own edge

GL-81

Your Mornings, on Your Clock

Both notification cards in Settings › Notifications — My notifications and Workspace default — now open with Delivery times: in Workspace default an administrator sets the workspace’s Time zone — the browser’s zone is offered in one click, Use it — and one Morning hour, from 05:00 to 11:00
Both morning emails follow it: the members’ daily digest and the morning mail to your people on My Gear
Quiet hours, off until an administrator switches them on and 22:00 to 06:00 to start: routine email waits and goes out when the window ends, notices in the app still arrive at once, and security, billing and support emails are never held
Each member can move their own digest with Digest at and choose their quiet hours: Workspace, Off or My own
Resend reminder during quiet hours is refused and says when they end, on the workspace’s clock

GL-80

Hand Out Many Items to One Person — and a Batch for the Department Head

The small Assign card on a person now carries a link, ↗ More items: it opens the two-pane hand-out window pre-filled with what you typed
On the left, your Logistics tabs, their groups and every item in stock — tick a whole group or tab in one click; a sensitive item you may not hand out stays visible, greyed, with an explanation
On the right, one row per item with its quantity, what the person will hold afterwards and the totals; a row that asks for more than is in stock turns red and says how many are short, and nothing goes out until the list fits — never half a list
Serial-numbered items deal their units in the window, the oldest serviceable first; a unit that needs repair is never dealt automatically
One Save: one receipt for the person, one grouped notice, one log line per item
The department head’s Issue Batch is the same window with its own tool inside: type the quantities or take All in stock for one row or every row, watch the running line, and after the act print the manifest the head signs on My Gear as one receipt

GL-79

Hand Out One Item to Many People from the Small Assign Card

Both Assign cards on an item — by quantity and by serial number — now carry a link, ↗ More people: the card opens up into the two-pane window Issue kit uses, pre-filled with the person and quantity you already typed
Tick a whole group in one click; every ticked person gets their own row with their own quantity, what they will hold afterwards, the total and what is left in stock
If the numbers do not work the maths turn red, the banner says why, and nothing is handed out until they do — never half a list
Serial units are dealt in the window too, the oldest serviceable first, and any of them can be swapped for another; a unit that needs repair is never dealt automatically, and choosing one on purpose asks for a second, deliberate click
One click: one receipt per person, one grouped notice each, one log line each

GL-78

Three Small Things That Felt Wrong

Every notification shows its whole message — nothing is cut short in the bell
A stock step asks once: the first click on + or − arms it, the second applies it, and Undo stays for a moment
The item list inside the Assign card stays inside the card

GL-77

A Cleaner Look: One Header, Square Edges, Colours That Mean Something

One header on every screen — the screen’s name, what it is for, and that screen’s tools
Square edges and flat surfaces, with no shadows except on menus and dialogs
Green adds, red removes, amber warns — the same on every screen
A chosen tab or option shows a clear edge, not just a tint
The Spec-Sheet and Light Mode themes wear a slate-blue accent, so “go” and “remove” never look alike

GL-76

Approvals: Every Receipt, One Screen

Administrators have one screen, Approvals, that lists every hand-over receipt by state — waiting, signed, disputed, confirmed on behalf, cancelled, expired — with live counts, the lines frozen as they were handed over, and the days left before a receipt expires
Each receipt’s timeline shows what happened, including whether the reminder mail reached the person
A right holder can confirm a receipt on the person’s behalf or cancel one, always with a reason that stays with the receipt, or send the reminder again once a day
The same state shows as a small mark on the person’s card, the item’s card and a kit’s row; a click on the mark opens the receipt
People My Gear cannot reach — no email, or no identity number and no personal number — carry a quiet No code mark on Personnel, with a filter to list them
Approvals reach the dashboard and the exports: four cards — receipts by state, who is still waiting (longest wait first), the average time to confirm, and opened versus confirmed over time — plus two files, Hand-over receipts and Receipt lines

GL-75

One Price, Scaled to Your Team

Pricing is now one plan: $199 a month for five accounts with every capability, and a flat $39 a month for each person beyond the five who can sign in
Need a faster answer when something is urgent? Priority Operations is an optional add-on — we aim for a first reply within 4 business hours — switched on or off whenever you like
Yearly is still two months free, there are still no tiers or modules, and the pricing page now builds the total with you as you set the team size and the add-on

GL-74

More Room for Mail

Every workspace now has up to 5,000 emails a month included, up from 3,000 — nothing to buy, nothing to switch on
Mail held in the last 14 days because the allowance ran out starts going out as soon as the new room is there, oldest first, and the change is noted in your workspace’s log
Packs of 1,000 stay exactly as they were, for the months you need more

GL-73

Bars You Can Count

Every bar that fills toward a limit is now a row of cells you can count at a glance — the email allowance in Settings, the license bar on Users, the capacity rows on the dashboard, the progress window, the countdown on the entry screen and the stock gauge on an item card
A little never looks like nothing: anything above zero lights at least one cell, and only a full bar lights them all; the gauge on an item card fills with what the item holds against its storage capacity, and turns its top cell red when the item is over it
For administrators, the email allowance is its own section at the top of Settings › Notifications — the title, the meter and one line of numbers (used this month, sent today, the reset day); a warning strip appears only when a limit actually binds, with Add a pack when a pack would help

GL-72

One Morning Mail, Only When Something Is New

A person on your personnel list gets at most one email a morning from your workspace — and only when something new waits for them on My Gear since they last opened it or were last mailed: gear assigned to them, a return recorded, a write-off, a receipt waiting for their signature
The mail says what the page says, in up to six lines — an item’s name and code when one item moved, a count when several did, the receipt’s code — and names how many more wait on the page; never a serial number, never another person’s gear
A receipt waiting for a signature is mentioned again about every third morning until it is signed, disputed or expires; everything else is mentioned once
The link opens the sign-in with your workspace code filled in — never the page itself; the person still signs in with their identity number (or the personal number on their record) and the code we email them
Administrators switch the morning mail on or off for the whole workspace in Settings › Notifications (on by default); every morning email carries a standard unsubscribe header, counts against the workspace’s email allowance, and a fair share per workspace keeps one long list from crowding out another workspace’s mail

GL-71

A Receipt Behind Every Hand-out

Every time gear moves to or from a person — one item, a batch, a unit, a consumable or a whole kit — GearLogs writes a hand-over receipt for that person, its lines frozen exactly as they were handed over; the gear moves at once, the receipt is what the person signs
On My Gear, a fourth section, Approvals: the receipts waiting for a signature first, the decided ones after; opening one shows who recorded it (first name only), when, and — while it still waits — the days left to sign
The person signs in two clicks — I received these, then Confirm and sign — or says Something is wrong: a reason from a short list, the lines it is about, and optional words that go to the administrators and are never shown back
A receipt waits 14 days; one nobody signed expires on its own, and the administrators hear about it in the bell once a day; a dispute reaches their bell the moment it is sent
A decision is final for the person: a signed receipt, a disputed one and an expired one keep their lines and their date; a written-off item’s receipt carries the reason the storeman gave
The words behind a dispute are private: kept for your administrators — and GearLogs support only while you have opened a support view — never on the person’s page, never in an e-mail

GL-70

Your People Have a Page

A person on your personnel list now has a page of their own: My Gear, at my.gearlogs.com. They sign in with your workspace code, their identity number or personal number and the email on their record; a short code reaches that email and they are in — no password, no account, no seat
They see the gear on their name, each unit with its serial and the day it was recorded; a kit’s lines sit among them, and a count says how many are still out
Their notices, unread until they open them — gear assigned to them, a return recorded, an item on their name written off — and their history: received, used up, returned, written off, with the storeman’s first name
Never anyone else’s gear, never your stock, prices or billing; the page shows a person only what is theirs
In English or Hebrew, their choice; a device they trust keeps them signed in for thirty days, any other for twelve hours
On the person’s card in the app, the identity number and the personal number now read beside the phone and the email — behind the same View contact details right

GL-69

The Menu Stays Out of the Way

The side menu now rests as an icon rail, so every page gets more room across and your screens stay one click away. Press ☰ (or the logo) and the names slide out; the moment you pick a screen — or click anywhere else, or press Esc — they fold back on their own. There is no timer: the menu never closes while you are reading it
Prefer the names in sight all day? Settings › Display gains a Menu line — Rail or Open — remembered for you on this device like your text size. Open keeps the menu exactly as it was
In Hebrew the rail’s ruled edge now faces the page and its active mark sits on the outer edge, rounded toward the page — the mirror of the English — and the ☰ shows where keyboard focus is

GL-68

A Kit on the Person’s Card — and on the Dashboard

Open a person on the Personnel board and the gear they received as a kit is one row per kit — the kit’s colour, name and code, when it was issued, how many lines are still out and the next promised date — with the items handed out singly listed below; open the row for every line and its state, the settled ones greyed in place, and Return on the row is the kit’s own return for that person
The person’s card keeps its actions where they belong: Assign — and Sign out batch for a team head — on the header, Write off items and Archive at the bottom behind one (i); every list keeps every row and scrolls after ten; both histories are a summary per item type — how many times, how much, when last — and each row opens to its dated lines
The dashboard’s widget builder has a Kits source: ask your own question — filter and group by Person, Kit, State or Item as a number card, a donut or bars — or take a ready card: Kit lines out, Kit lines out, by person and Kits issued versus returned, every kit line handed out against what came back, what was lost or damaged and the supplies, each on its own day and counted for the whole period; the number card opens the very lines it counts
Data Ops › Exports gains Kit Contents (every kit and the lines on it) and Kit Issues & Returns (every kit line ever issued — who held it and what happened to it), and the demo now carries kits in every sector

GL-66

One Price That Drops as You Grow

The price per account now falls with the count: $49 a month for 1–2 accounts, $39 for 3–4, $29 for 5 or more — yearly two months free on every band ($490 · $390 · $290 per account a year) — and there is no minimum: one account is a workspace
Four accounts never cost more than five: when a larger count is cheaper, the app offers those seats and says so before the card is charged, and Settings › Billing keeps saying it whenever it applies
Every workspace has an email allowance of up to 3,000 a month included; administrators see the month’s count and a bar under Settings › Notifications, and add email packs of 1,000 a month for $5 each from Settings › Billing — as many as needed, removable any time, with Paddle’s exact prorated amount shown before anything is charged
When the month’s allowance is used up, routine notices reach their people in the app instead of by email until the month turns or a pack is added; password, two-factor, recovery, billing and support emails always go

GL-65

Nothing Held in Silence

Settings › Notifications tells an administrator how many emails this workspace sent today and whether routine notices are being held — the platform’s own figures are no longer shown to anyone
When the day’s email allowance is used up, a routine notice — gear assigned, a return recorded, a write-off, a stock alert, a new sign-in — reaches its person in the app instead of waiting unseen until tomorrow, and every administrator gets one notice a day saying how many went in-app only; password, two-factor, recovery, billing and support emails, and the morning digest, keep their place in the queue
While routine mail is held and someone on the list would be notified, Issue kit says so and the first attempt to issue asks: Issue with in-app notices, or Cancel
The website’s access-request mail is counted like every other

GL-64

One Table for Every Log, One Tree for Every List

Every activity window — a kit’s, a group’s, a tab’s, a person’s — and the Analytics Activity log tile now show the same table as System Logs: timestamp, user, type and action, the header staying put as you scroll, and the real time instead of “9m”
The people tree in Issue kit folds by Personnel tab and group — a chevron on each, open by default — and a search opens the tabs and groups that hold a hit, so a fold never hides one
Who holds this kit opens wide: the same tree on the left with a count per tab and group and a search, and on the right a table of every hand-out — who, when, the state, what is still out and the promised date, what came back, what was lost, damaged or consumed — with Return on the rows that still have something out; a holder who has since left the board sits under Not on the board
The kit card keeps its ISSUED TO and OPEN plates as counts, and gains a small people button beside the history button once the kit has been issued to anyone
Return kit lists the lines on the left and decides one at a time on the right, every field labelled; a Later needs its promised date, and when a save is refused every line that still needs a word is marked in the list and Go to the first takes you straight to it
A Hebrew name in an English row, or an English name in a Hebrew row, wraps instead of being cut, and a name in a log line keeps the words around it in their order

GL-63

Kits: One Recipe, One Hand-Out

Logistics now switches between Equipment and Kits. A kit is a named recipe — each item and how many of it per kit — with its own KT- code, built line by line by anyone with the Manage kits right
ISSUE hands the whole kit out in one act: to one person, a whole Personnel tab, groups, or a group minus a few names. The dialog shows the maths first — needed against in stock, line by line — and nothing is issued while one line is short; the short lines are named
Serial units are picked oldest in stock and can be changed per person. Every line lands on the person’s card as an ordinary hand-out, each person is told once, and the issue is kept with its names and quantities frozen
The ISSUED TO plate opens Who holds this kit; Return kit takes a person’s lines back in one click, or, line by line, keeps one out until a promised date or writes it off as lost or damaged with the reason — a write-off always asks first, and the person, the ledger and the log all read what happened

GL-62

One Morning Email

Settings › Notifications has a new first row, Daily digest: switch it on and the gear and stock emails you have chosen arrive as one message each morning at 06:00 UTC (09:00 in Israel in summer), listing the events in order, instead of one email per event
In-app notices, and every security, support and billing email, still arrive the moment they happen — nothing waits that should not
Administrators can make the digest the workspace default; each person can still choose for themselves. Switch it off and single emails resume from the next event; anything already waiting still goes out in that morning’s digest

GL-61

Support Can Look, Never Touch

When you ask for help, a GearLogs Support person can open a read-only view of your workspace for a set number of minutes — in their own tab, under a red strip that names your workspace, the role it is seen as and the minutes left. Nothing can be saved from it: every attempt answers “This is a read-only view — nothing was saved.”
Every such view is written where administrators look: the Activity Log says who viewed, as what role and why, and Settings › Security › Support views lists the last ninety days with the reason and the minutes
A view ends by itself when its minutes run out, or the moment the support person ends it; the link that opened it works once and dies after sixty seconds, and no password of yours is ever involved
The Support screen’s (i) now says how long a conversation is kept: twelve months after its last message, then deleted

GL-60

Nothing Lost Mid-Form

When a newer version of GearLogs goes live while you work, a calm line above the header says so and offers Reload — you reload when it suits you, and a line you put aside returns only with the next version
Escape, the close button or Cancel on an edited item or person form asks “Discard your changes?” first; a form you have not touched still closes at once
The Personnel Roster report carries a Notes column beside Phone and Email when the person running it holds “View contact details”
Your own role cannot be changed while you are the only administrator — the field is greyed with the reason; with another administrator in place, giving up the role asks first
Saving a login in a suspended workspace, or one that no longer exists, says exactly that in the user form
Administrators hear about a run of wrong recovery codes at most once a day for the same account; the account keeps its own, more frequent notice

GL-59

Small Fixes, Same Words

When an import sets a row aside, the reason reads in your own language — Hebrew readers no longer read English in the conflicts queue
A credit in the Billing log says Credit, not Refund
The Issue Batch search finds an item by its code, location, notes or group, the same way the top search does
Every quantity you pick against a cap — assigning, returning, writing off, recovering — uses the same minus/plus stepper; every number you type — stock, thresholds, costs, seats — uses the same number box with no browser spinner
A search or a chart click whose matches live on another department tab opens that tab instead of a row of empty groups
The last row of every list is never under the corner badge
An empty required field says Required wherever you are; a rule still gets its sentence
A role without the contacts right reads the notice once, above the Personnel board, not inside every card
The search dropdown’s line under a full group reads “Show all 12 items”; the Display card’s reset button is “Use workspace defaults”
Signing in again on a shared terminal after someone else signed out always works — the security check is refreshed for every attempt

GL-58

One Dialog, One Field, Honest Refusals

Every dialog is the same dialog: one title bar with a close button, the content, and one shelf of buttons underneath — Cancel and the action at the end, Archive or Delete in red text at the start, a single Close on dialogs that only show things
A form judges nothing while you type. A field turns red only after Save refuses it, a plain line under it says why, a red asterisk marks what is required, and a banner counts the fields that need fixing and takes you to the first
A refused action stays on the screen with its reason: archiving a person who still holds gear, deleting the last administrator or a location still in use, deleting a login only a super administrator may delete — the dialog opens, says why in red and greys the button until the reason no longer applies
The support message box says “over 4,000 characters” beside a red counter and never cuts a pasted text; Send waits until it fits
Changing your password now signs out every device, this one included, and each lands on a screen that says so — sign in again with the new password. The confirmation email says the same
Assigning from a person’s card is a small popover under the button; the activity log’s “Load all” asks before loading the full history; every dialog is announced by name to a screen reader, keeps the keyboard inside and returns focus to where you were

GL-57

Small Things Said Plainly

A repair note travels with the unit and shows in its history
Search says why a result matched — “Matched on notes” under a result whose name does not contain your word
The new-sign-in notice says when, from what device and from which address
Two-factor turned on or off is always noticed, from any path, and an administrator’s reset says so once
Every text box shows how much room is left before its limit, and the workspace refuses what would not fit instead of cutting it silently
A bulk hand-out adds up the same item’s lines, and the storage meter marks the ceiling when a shelf is over it

GL-56

Instant Rows and Honest Refusals

Registered units, minted batches, new lots and dispensed consumables appear the moment they are saved, stock included; a contract you create or attach appears at once too
A hand-out is refused by name at every door — sensitive gear without the right, an archived person, an archived item — with the same sentence wherever you try it
The bulk sign-out greys what you may not hand out and says why in a small (i)
The clear-workspace confirmation counts everything each choice removes
Faster counting widgets on the dashboard

GL-55

Wrong Recovery Codes Are Noticed

A streak of wrong recovery codes tells the account and its administrators — in the bell and by email, naming the member by code, never by name
If it was not you, change your password and tell your administrator
Oversized requests to a workspace’s own doors are refused before they are read
Answers only for GearLogs’s own addresses

GL-54

Promises Kept on Time

After a subscription, evaluation or licence ends, the read-only year is now kept by the product itself: it counts twelve months from the day access ended, emails every administrator at least thirty days before the deletion date, and deletes only once that notice has actually reached the mail provider — if nobody could be reached, nothing is deleted and a person decides
Inside the workspace, one line names the deletion date; renewing before it stops the clock, and a paused subscription never starts it
Support conversations and website enquiries are deleted twelve months after their last activity, as the privacy policy says — a request that sits on our roadmap stays until it is shipped or dropped
When someone who has left asks to be forgotten, their login name in the workspace’s own records becomes “Former member” with their member code; the custody history of staff is never rewritten
A deleted workspace keeps only its billing history and its licence and consent records — nothing else

GL-53

Money That Tells the Truth

Refunds and credits now appear in the Billing log as lines of their own — a refund requested, issued, declined or reversed, and a credit issued or reversed — each with its amount, in English and Hebrew
The invoice list walks your whole history rather than one page of it, and when it has to stop short it says how many invoices it is showing and points you to the payment portal for the older ones
If the workspace has never managed to confirm your subscription — the check failing repeatedly before it has ever answered — one plain notice says so, and no button pretends to know
Hebrew emails keep every date, amount, name and reference in its own correct reading order beside the Hebrew text

GL-52

Lists That Answer at Once

Add an item, a person, a department, a tab, a group, a location or a rank and it lands on its list the instant the workspace confirms it, in its proper place, with no refresh
A quantity or capacity cell that is not a whole number (3.5, 5kg, 1,000) is no longer quietly rounded or dropped — the row is set aside with the reason attached and the clean rows still import
A member who can open Settings but may not read the licence key now sees “Restricted” there, never a puzzling fragment

GL-51

Clean Records, by Rule

A staff record follows one rule set wherever it is written — the form, a CSV import and the workspace itself agree, so a record that saves is a record that is clean
Names in any script up to 100 characters; ranks and departments up to 60; an email that looks like an email; a phone that is a phone; notes up to 500 characters
No hidden or invisible characters can enter a record — pasted text is checked, and the refusal says which field and why, in your language
A CSV row that breaks a record rule stops the import before any record is written — the refusal names the row and the field (“Row 12: email — …”); rows set aside for review (a duplicate, a missing name) wait in the conflicts queue as before

GL-50

Who Sees What

Staff contact details — phone, email, notes — are now a right of their own, held by administrators and operators, and grantable to any other person; everyone else sees a small lock in their place — and a member who cannot see a detail can never overwrite it
Any right in the list except Manage Users (administrators alone) can be added to a person on top of their role — and a role’s own rights are never taken away
Archived people, gear, lots, units and contracts are handed only to members who can open the Archive; search follows the same rule, and the other boards stay live
Renaming a location, rank or department now reaches every record carrying the old name, archived ones included
A colleague’s login, rights and personal settings are private to them — and the Users screen names every right in Hebrew too

GL-49

What You See Is Current

A saved dashboard widget changes on its card the moment you see “Widget saved” — no more waiting for the board to catch up
The bell never shows a false zero: when your unread count could not be checked it shows a dash, says so to a screen reader, and tries again within a minute
If the consent screen appears over your work — after a save was refused until you accept the current terms — accepting returns you to the screen you were on, not the home board

GL-48

Consent, Enforced

The workspace itself refuses any change made under a person’s name until they have accepted the current Terms of Service and Privacy Policy — stock, people, settings, membership and the activity log alike
Support requests stay open, so you can always reach us
If a save is ever refused for this reason, the consent screen appears at once and says the change was not saved
When a new version of the terms is published, everyone is signed out to a screen that says so, and reviews the new version at the next sign-in
An acceptance, once given, is final

GL-47

Widgets That Keep Their Size

A dashboard card keeps the size you gave it; a long list scrolls inside the card instead of stretching the page
Every list widget offers “Show top” — All, 3, 5, 12 or 25 — next to the charts’ existing top-N
The Data Recovery card opens a support request already filled in with your workspace and the checklist — nothing to compose by email
When the sign-in security check fails or expires, the screen says so and refreshes it, instead of blaming your password

GL-46

A Demo That Shows Everything

Load a demo and every screen has something to show — three times the old sample, every feature represented
Serialised units in every state with their custody history; lots with expiry dates; warranties running out; service contracts covering units and whole lots
Write-offs, some recovered; an archive; storage capacity with a few products already over their ceiling
Product details down to SKU and manufacturer; people with contact details, team heads and secondary departments
A quarter of activity, a ready-made dashboard, and the bell alerts the rules would have raised
Six sectors — Office, Medical, IT, Army (Hebrew-flavoured), Logistics, Manufacturing — landing in one step, everything or nothing, and only in an empty workspace

GL-45

End the Demo, Start Clean

End the demo clears the whole workspace back to empty in one step — the sample data and everything anyone added while exploring
Before it runs, the dialog shows exactly what goes, with counts, and you choose whether the other users, the workspace settings, your support conversations and the error reports stay — all kept unless you tick them
Billing, your licence and the workspace name are never touched
Take an encrypted backup first, type a word to confirm, and everyone is signed out; the next sign-in lands on a clean workspace offering Load a demo, Import data or a new tab
Reference codes and workspace ids are system-owned, never editable; a private widget is edited or deleted only by its owner

GL-44

Columns That Stack, Groups You Size

The Board lays its groups in independent columns: each column stacks on its own instead of waiting for the tallest group in its row
Edit Layout on the Board, like the dashboard: move a group earlier or later with one click
A group’s width comes from the same size picker the dashboard widgets use; a wide group opens its own band and the groups after it fill the space beside it
In Hebrew the arrows and the picker read right to left

GL-43

Every Dialog Is a Dialog

Dialogs are announced as dialogs, with their own name, to screen readers
Focus moves into the dialog when it opens, Tab and Shift+Tab stay inside it, and Escape closes it
When a dialog closes you are back exactly where you were; a confirm opened from a form hands focus back to that form

GL-42

Counted, Not Sampled

Dashboard activity numbers and charts are counted across the whole period on the server — no 1,000-event window on any number or chart any more
Counts are grouped by the badge each event carries, the same badge you see in the activity log
Day, week and month buckets follow your own timezone; a week runs Monday to Sunday
Group cards on the Board are counted on the server too — one call for the whole board
The log table stays a list — the newest 200 rows of the period

GL-41

Who Sees a Widget

Every dashboard widget now says who may see it: everyone in the workspace, administrators only, or only you
The workspace enforces it — a widget for administrators never reaches another member’s screen
A widget that is only yours leaves with you if you leave the workspace
The Administrators option is offered to administrators only

GL-40

Pay in the App

A workspace administrator can now subscribe from inside GearLogs: Settings › Billing shows the plan — monthly or yearly, the seats you choose, and the total — before anything is charged
“Subscribe — pay by card” opens Paddle’s secure payment window over the page. Card details never touch GearLogs
The workspace switches over the moment the payment is confirmed; seats, renewals, invoices and cancellation live on the same screen from then on
You can never buy fewer seats than the people who can sign in today
“Renew” on an expiring workspace lands on this screen instead of a licence-key screen

GL-39

Your Dashboard, Your Period

Every time-based widget can follow the dashboard’s period or own one — drag a scale from 7 days to all time — and the card prints the window it shows
Bars and rings can show the top 3, 5, 12 or 25; trends group by day, week or month
Widgets come in four sizes: small, wide, tall and large
Two new charts: activity stacked by category, and write-offs against recoveries, each on its own date
Every chart shape you set up yourself — a number, a ring, bars, a trend, an area, a list, a log table — comes with an (i) that says what it answers and how to read it; the ready-made widgets are named for exactly what they show
The Board’s group cards read at a glance: stock as a ring (in stock · in use · in repair), activity as stacked columns coloured by type over 30, 60 or 90 days — your choice, remembered — and who has the gear out, by department
Nothing is ever folded into “+N more” any more — every legend, chip and row is shown
Dialogs have a proper button bar

GL-38

Ask the Dashboard a Real Question

Ready-made widgets in two clicks: activity by type, by user, or by type split by user; additions or write-offs by user; items by location; people by department; capacity; registry; write-offs
Building your own asks plain questions — what to count, filtered how, grouped by what, split by what — in the log’s own words, never database fields
Only charts the source can honestly show are offered; a chart that needs a grouping cannot be saved without one
The preview follows the dashboard’s period, and activity widgets say how much they read
Write-off widgets are visible only to roles that can open the Archive

GL-37

How Much Can We Hold

Every item can carry a storage capacity — the most your store can hold, counting what is in stock, in use and in repair together. Blank means no ceiling
A meter beside STOCK shows how full the shelf is: available, in use, in repair, and red past the line. The item form previews it as you type
Adding stock past the line asks first — it never refuses
Capacity reaches the Registry list, both inventory reports, CSV import, the history line, a health check and three dashboard widgets — fill, headroom and over capacity
Administrators are told the moment an item goes over its capacity or runs low — in the bell, and by email if they choose
Every ring chart reads without hovering: a legend with counts sits beside the ring, and product rows show the name next to the code

GL-36

Green Gives, Red Takes

The colour rule now covers every action button, not just the ones that put things back: green puts things in hands or back in stock — Assign, Issue Batch, add stock, Restore, Recover, Return, Back from repair; brick red takes them away — remove stock, Write off, Send to repair, Archive a person, Void, Delete; grey only shows or edits — Manage units in Registry, Condition, Warranty, Move unit, History
The confirmation behind an action wears the action’s colour, so the promise holds one click deeper — and a reversible action such as Send to repair keeps its own icon rather than a delete mark
Every help legend shows exactly the colours its buttons wear, in English and in Hebrew, in every theme
Restoring a person, item or contract from the Archive now asks first
The Archive shows the same “your permissions here” card as every other screen
Every button and link shows a hand cursor

GL-35

Help That Is Always in the Same Place

Every small (i) in the app now opens the same clear card: a title, then plain language on what this is, what you can do, and what will happen — for every screen and every button, in English and in Hebrew
Actions that cannot be undone say so, in red, before you click
Help sits in the same spot everywhere: beside a section’s title, in the column header for colour legends, and as one legend at the top of an actions column that names every icon in one place — listing only the actions your role can take
Help opens on click, never on hover, so it works on a touch screen, from the keyboard and with a screen reader, and stays open until you close it
Green puts things back, red takes them away: Restore, Recover and Back from repair are green on every screen and in every legend, and their confirmation dialogs match
Controls you cannot use say so: they are dimmed, and a click tells you why. Dialogs a read-only member opens say “View”, not “Edit”; the Logs and Settings pages describe exactly what you see; and the screens you work on carry the same “your permissions here” card
Administrators can see each member’s sign-in email on the Users screen and in the Edit User dialog
A round of polish from an independent review: the first load is faster, the System Logs filter shows exactly the rows it says, Hebrew screens keep dates and codes the right way round, the confirmation word you type is in your language, and a version update while the app is open reloads quietly instead of showing a technical error
Settings › Billing › log reads like every other log — the same filters and table — and ages read naturally in Hebrew
The thinking behind it is in the field note Software that explains itself

GL-34

Forgot Your Password? Sort It Yourself

Reset your password from the sign-in screen: an 8-digit code arrives by email and you type it into the same screen — no link to click, nothing for a mail filter to break, and no waiting for an administrator. The code works for one hour and only once
Every member can change their password any time from Settings › Security. Your current password is asked for first, and the check is enforced by the platform, not just the screen
Settings › Security is now every member’s: your own two-factor and your recovery codes live there too, while the workspace-wide two-factor requirement stays with administrators
Every password change signs out every other device and browser, and confirms itself with a security email and a bell notice
Two-factor stays in force: a login that uses it must confirm it before a reset completes
GearLogs stays invite-only — there is no public sign-up

GL-33

Support Inside the App, and a Bell That Keeps You Posted

A Support section in the sidebar for every member: ask a question, report a problem, suggest an idea, or leave feedback, and follow the whole conversation in one thread — every request gets a short SUP code, your history stays with you, and administrators can see every request from their workspace
When we answer, the reply is in the app and in your email — the full text, with one link that opens that exact conversation. If a reply sits unopened for a few days, one reminder email follows; never more than one
Email stays a human door: write to [email protected] any time and a person answers from the mailbox. Nothing is machine-parsed from email into your workspace, so what is in the app is exactly what you and we wrote there
A bell in the header collects what happened while you were away — a new sign-in, gear assigned or returned, a write-off, a two-factor change, a billing event — and clicking an entry takes you to it. The Notifications tab holds the full list
Settings › Notifications lets each person choose, kind by kind, what arrives in the app and what also arrives by email; administrators set the workspace defaults. Security and billing essentials always arrive, and a clear warning appears if our emails to you are bouncing
Administrators get plain-language billing emails: subscription started, payment failed or recovered, seats changed, cycle switched, cancellation and resumption, invoices — plus reminders a week and a day before an evaluation or licence ends
Every notification email speaks your language — English or native Hebrew — following the language you chose for yourself in the app

GL-32

Search Everything, and a Theme That’s Yours

Search now finds everything: departments (click one and the board opens right on that tab), groups, team members, service contracts, and archived records — not just items and people
It matches on what you actually remember: reference codes, serial numbers, lot codes, designations and locations, manufacturer, model, category, SKU and GTIN, and the notes you wrote — archived records match just like active ones
Best matches come first with the matched text highlighted, and “+N more” carries the same search onto the screen you land on, so you keep narrowing instead of starting over
Your colour theme is now yours: pick it once and it follows you to any computer, without changing anyone else’s screen — administrators set the workspace default in Settings › Display, and one reset clears your personal choices
People’s names are accepted in any alphabet — Ibáñez, Traoré and Müller save as written — and phone numbers can be entered in any real-world format, international prefix included

GL-31

Transparent Billing

One plan with every feature included, and the same price wherever you see it — on the pricing page, at checkout and inside the app — no tiers, no modules; the bill grows only with accounts and email allowance
Settings gains a Billing area for admins: see your subscription at a glance, add or remove seats with the exact prorated amount shown before you confirm, switch between monthly and yearly, cancel at period end — and resume with one click if you change your mind — and download your invoices, all without leaving the app
Card details are handled entirely on the secure pages of Paddle, our merchant of record — GearLogs never sees or stores them
A dedicated billing log: every billing action — who changed seats, what the payment provider confirmed — is recorded and readable like the rest of your activity logs, in English or native Hebrew, searchable and exportable
Evaluation periods can be arranged without entering any payment details; when a subscription or evaluation ends, the workspace switches to read-only — your data stays visible and exportable, nothing is deleted
One sign-in at a time: signing in on a new device politely signs out the previous one, so a session forgotten open on another computer is never a risk

GL-30

One Consistent Tool

Every screen now uses the same pieces — the same table, the same buttons, the same search box — so the whole app feels like one tool, not a patchwork
Choose how busy your rows look: action buttons can be always shown or appear on hover, set to your own preference, with a workspace default an admin can set for everyone
Navigation finds things for you — jump straight from an item to its place on the board and back, and every long dropdown now has a search box, so there’s no more endless scrolling
Long names, serial numbers, emails, and locations are always fully readable — nothing is silently cut off with an ellipsis anymore
Hebrew reads natively throughout, right-to-left, with correct terminology — written in Hebrew, not translated into it

GL-29

Your Data, Your Reports

The Data area is now a proper workspace — Overview, Import, Reports, and Maintenance — instead of a vanity “100% healthy” score
The Overview runs real checks on your actual data (units missing serial numbers, gear still held by archived people, contracts covering nothing, and more), tells you plainly how many passed, and lets you jump straight to fix each one
A real report catalogue: reports across logistics, personnel, registry, archive, and activity — each exportable to CSV, Excel, or Print (Print is the reliable way to a clean PDF in Hebrew), and every report reads your complete records, so a large workspace exports in full instead of stopping at a hidden cap
An encrypted, whole-workspace backup you unlock with your own passphrase — and a backup file no longer carries anything it shouldn’t, like your member list or license key
If data is ever lost, recovery is done together with support — never by a single risky click inside the app
Settings now opens for every member: everyone can adjust their own display and see system status, while the workspace controls stay with admins
Archived service contracts now live in the Archive alongside retired people and equipment — restore one, or a super-admin can remove it for good

GL-28

Warranty & Service Contracts

GearLogs now tracks when coverage runs out — warranty dates on individual units and on whole lots, with one honest rule for which date applies
Coverage shows up everywhere as colour-coded chips (green, amber as it approaches, red once expired), an “Expiring” widget on your dashboard that lists the most urgent first, and a clock signal right on the board when a serialized item has units that need attention
You set the early-warning window yourself — how many days out counts as “expiring soon” — and every signal follows it
Full service-contract records — provider, coverage type, contract number, dates, and cost — attach to specific units or to a whole lot, so you always know exactly which gear each contract covers
Contract cost is visible to managers only, and every coverage-date change is written to the activity log, which no account can edit

GL-27

Safer Moves, Cleaner Archive

Dragging an item or a person into a different group or tab now asks you to confirm first, so a stray click can’t quietly move something
When someone leaves, you can write off everything still in their hands and archive them in a single, confirmed step
Lost, damaged, or missing serialized units can now be written off individually and later recovered, with the full record kept
License-renewal reminders are clearer and calmer, and if a license ever lapses the workspace switches to read-only — nothing is lost

GL-26

Two-Factor Sign-In

Your workspace can now require two-factor authentication — members sign in with their password and a one-time code from an authenticator app
Two-factor can be required not just to sign in, but to make changes, so a stolen password on its own can’t alter your records
Everyone who turns it on gets a set of one-time recovery codes to keep in case they lose their phone
Admins manage the requirement for the whole workspace and can reset a member’s two-factor if they are ever locked out
It stays off until you choose to turn it on — nothing changes for your team until an admin switches it on

GL-25

Audited and Hardened

Before this release, GearLogs went through several rounds of independent expert review and an in-depth security check — here is what that means for you
Your records can’t be quietly rewritten: no account can edit the history of who had what, and when, and everyday access cannot delete from it
The numbers you see are honest — no item can be handed to two people at once, an action that fails tells you so instead of pretending it worked, and lost-gear counts never include gear you’ve since recovered
Nothing disappears silently: removing, importing, or reorganizing large amounts of data always reports exactly what happened, including anything it couldn’t do
Your backups are complete and safe to restore — a backup carries the full history, and GearLogs refuses to restore a file that has been truncated or altered
Everything reads correctly in Hebrew, right-to-left, throughout, and large workspaces stay fast and honest — when a list is too long to show at once, it says so rather than quietly cutting the rest

GL-24

Serial-Number Accountability

You can now track equipment unit by unit, not just by how many you have — each radio, sight, vehicle, or tool becomes its own numbered record with its own history
Every unit carries its own status, condition, and current holder, so you always know which one is issued, which is in for repair, and which is sitting in stock
Group units into lots or batches under a single item, and register them one at a time, in bulk, or by importing a spreadsheet
Condition has teeth: a unit marked unserviceable can’t be issued by mistake, and one that needs repair asks you to confirm before it goes out
Move a single unit between people, groups, or a repair bench — by dragging it or from a menu — and every hand-off is recorded automatically
Search by serial number, lot, or product and jump straight to the one unit you’re looking for

GL-23

Clearer, Calmer Controls

Every icon button now has a small “i” you can click for a plain-language explanation of what it does — no guessing, and nothing pops up just because your mouse passed over it
Every control across GearLogs now shares the same clean, consistent style, with full keyboard support and correct right-to-left behaviour in Hebrew

GL-22

Field Notes

A new Field Notes section brings short, practical reads on tracking equipment and the people who use it — genuinely useful whether or not you use GearLogs
Three notes to start, with more to come — find them under Field Notes in the menu

GL-21

A Brand-New Look

The GearLogs site has been fully redesigned — a cleaner, more polished experience on a crisp white-paper canvas, with subtle motion throughout
See the system working right on the homepage: a live sample of the activity log, exactly as it looks inside GearLogs

GL-20

A More Secure Sign-In

Signing in now includes a quick “confirm you’re human” check that blocks automated and bot-driven login attempts before they can reach an account
For real people it almost always clears on its own in a moment — nothing new to learn, just added protection around every workspace

GL-19

Noticeably Faster

GearLogs now loads and responds noticeably faster across the board — opening screens, saving changes, searching, signing in, and moving between sections all happen more quickly
Speed is also steadier — the occasional lag is gone, so the app feels consistently responsive from the first click to the last

GL-18

Full Hebrew, and a Cleaner Look

The app now reads fully in Hebrew on every screen — the sign-in and workspace screens, the calendars and date pickers, the confirmation pop-ups and progress windows, search, activity history, analytics, and the backup and maintenance tools all switch with your chosen language, right-to-left
Colours stay consistent across every look — progress bars, connection and warning highlights, and import cards now read correctly whether you’re in the light, dark, medical, army, or office theme
Clearer, more consistent icons throughout — the Edit button is now a pencil everywhere it used to look like a settings gear, and matching actions such as edit, delete, and assign share the same symbol wherever they appear
The Write-Offs register now has the same tidy Actions column as the Personnel and Equipment archives — one clear set of icon buttons, including a History button that opens an item’s activity log, so all three archive tabs work the same way

GL-17

Real Names, Your Own ID Field & Faster Handouts

Everyone is shown by their first and last name across the whole app — the user list, activity history, system logs, and analytics — each keeping their short reference code alongside
Record your own ID for each person — an employee number, staff ID, or service number — shown to administrators only, and you choose what the field is called so it matches how your organisation talks
Hand out gear straight from the board — every item has a quick Assign button that opens a small pop-up right where you are; pick the person, set the amount, and confirm
Search instead of scroll — the people and item pickers now filter as you type: find items by code, name, location, or group, and people by ID, name, email, phone, or department
Sample data is now a clean on/off switch — a demo only loads into an empty workspace, and removing it clears everything back to empty, so mock data never mixes with your real records; your accounts and licence are always kept
An item's lock is now a clear status light on the card, with the on/off switch tucked into the item's own Edit → Actions area

GL-16

Delete Protection & a Consistent Look

Permanently erasing anything is now reserved for a Super Administrator — everyday admins keep running the workspace, but wiping a person, an item, a tab or group, or the loss history for good is limited to a super administrator, so nothing important is lost by accident. Every current administrator starts with this ability
Only a Super Administrator can grant or withdraw that power, and no one can give it to themselves — the safeguard is enforced behind the scenes and can't be worked around
Tighter control over shared areas — dashboard widgets can now only be changed by admins and operators, while everyone else can still see them, and removing a tab or group for good is limited to those allowed to
One consistent look for every label — statuses, reasons, and states now read as the same style of coloured tag across the whole app, and quantities show in a matching boxed style, so screens are quicker to scan and line up with the reference codes and activity log
Names where you expect them — the loss and personnel dashboard views now show a person's name next to their code, instead of the code alone
The same search and filters on every Archive tab — retired people, archived equipment, and write-offs each get the same search, filters, a clear Reset button, and export

GL-15

More Ways to Track Loss

Record gear that goes missing or gets damaged on the shelf — before it's ever handed to anyone — so storeroom losses are tracked too, not just gear a person is holding
Undo a write-off that shouldn't have happened — the item goes straight back into that person's hands and the loss is cancelled, while the record stays on file marked as voided
Write off several of a person's items in one step when more than one thing is lost or damaged, and keep the person on the roster
A new dashboard view ranks who has lost the most gear
Open a focused loss history for any retired person or archived item straight from the Archive — exactly what was lost, why, and when

GL-14

See Your Losses at a Glance

Written-off gear is now flagged right on the card — a person or an item that's lost units shows it at a glance, and opening the card lists exactly what was lost, why, and when
New loss dashboards turn write-offs into insight — track losses over time, by reason, by team, and the items lost most, with a running total and a recent-losses feed you can add to any dashboard
The Write-Offs register now tells you at a glance whether each loss is against someone still on the roster or already retired
Your loss and dispensing history is kept safe through everything — it survives permanently removing a person or item, and restoring from a backup

GL-13

Write-Offs & the Archive

Record gear as gone — lost, stolen, damaged, or never returned — without pretending it came back; the count drops and the loss is kept as a permanent record
Retire someone who left with their equipment in a single step — write off everything they're holding and archive them together
A new Archive area gathers everything you've taken off the board — retired people, archived equipment, and every write-off — in one place, with search, filters, and export
Recover a written-off item if it turns up later, and it returns to available stock
Restore anything from the Archive, or permanently remove it — the loss records are always kept

GL-12

Clearer Controls & Honest Progress

Every action or option that isn't self-explanatory now carries a small info icon — click it for a plain-language note on exactly what it does and what happens, in one consistent place across the app
Settings is organised into tabs — System, Display, Branding, Organization Setup, and License — so each area is easy to find
Long jobs like deploying sample data or clearing data now show a live progress window that reports each real step as it happens, so you always know it's genuinely working
The Data Ops dashboard now shows an honest count of your records instead of an estimated figure

GL-11

Clearer Activity Logs

Every log entry now names who performed the action, so it's always clear who did what
Reference codes and quantities are colour-coded by type — equipment, people, and users each read distinctly — so the history is easy to scan at a glance
The activity view widens to fit longer entries, with nothing cut off

GL-10

Unique Reference Codes

Every item, person, group, tab, and team member now carries a short permanent code — shown right on its card — so the same thing is named the same way on every screen
Search by code — type a code into the search box to jump straight to that item, person, or record, and filter the activity history the same way
Codes run through the history — every recorded action names who did it and what it touched by code, so the log reads clearly and is easy to trace

GL-09

Team Custodian Sign-Out

Department heads can now sign out a batch of gear in one step and hold it all under their name for the team — pick everything from a checklist, set quantities, and confirm once

GL-08

Rearrange Your Tabs

Put your tabs in any order — open a tab's Edit screen and use Move Backward or Move Forward to slot it exactly where you want, the same way groups already move

GL-07

Clearer Boards & Safer Edits

Colour-coded tabs that wrap — when you have many tabs they now wrap onto rows instead of scrolling off-screen, and each tab carries its own colour so they're easy to tell apart at a glance
Click-to-expand cards — click a person or item card to open its details, and click the card again to close it
One menu per group — every group action now lives in a single settings menu instead of being split in two
Safer deletes — you can no longer accidentally remove a tab or group that still has things inside it; a clear message explains what to clear out first, and deleting an empty one asks you to confirm
Consistent edit screens — editing a tab, group, item, or person now shares the same clear "Edit" heading

GL-06

Personal Display, Activity History & Smarter Dashboards

Workspace display defaults — admins can set the default text size and how many groups sit across a row for the whole workspace, while each person can still personalise their own view
Activity history everywhere — a Logs button on any person, group, or tab opens a scrollable record of what has been assigned, returned, and dispensed, loaded in pages and kept for twelve months (up to the newest 50,000 actions per workspace)
Editable dashboard widgets with live preview — adjust any existing widget, and see exactly what a widget will look like as you build it
Richer demo data — deploying a sample sector now fills it with weeks of realistic activity and a ready-made analytics dashboard, so you can explore the whole app straight away
Analytics restyled to match the app's spec-sheet look

GL-05

Interface Consistency & Reliability

A unified interface — buttons, status tags, and page headers now follow one consistent style across every screen
Full theme support — every screen, chart, and control re-tints correctly when you switch between the office, dark, army and medical themes
Clearer activity log — entries now read with real names instead of internal codes, and duplicate lines are gone
More honest status — screens now tell you plainly when something couldn't load, instead of a misleading "all clear"
Steadier controls — action buttons guard against accidental double-clicks, so nothing runs twice
Refined details — consistent date and time formatting, tidier in-control help via the click-to-open information icon, and a cleaner, more accessible look throughout
Behind-the-scenes engineering improvements for long-term reliability and faster future updates

GL-04

Live Collaboration & Admin Controls

Real-time sync — changes now appear instantly across everyone's screens, no refresh needed
Team presence — see who is currently active in your workspace at a glance
Live dashboards — analytics, activity feeds, and system health now read from your real data and update as it changes
Admin account controls — disable or re-enable a member's access, and reset a member's password, from the admin panel
License-aware safety — when a license lapses, the workspace switches to view-and-export only until it's renewed, so nothing is lost
More dashboard widgets — trend lines, lists, department tables, and quick actions, all built from your live data
Built-in error log — administrators can review any captured issues in one place, each with its own reference

GL-03

Board Redesign & Reliability Update

Redesigned board — groups auto-fit the space in a clean grid, long names wrap instead of being cut off, and item rows are decluttered
New per-user display controls — adjust the text size and how many groups sit across a row
Calmer help — hover tooltips are gone; a small click-to-open information icon explains the controls that need it, only when you ask
Archive instead of delete — remove an item or person from the board while keeping their full history, and restore them any time from the group's Archived section
Richer sample data — deploy a realistic sector organisation (office, medical, IT, army, logistics or manufacturing) to explore or demo the whole app in one click
More dependable stock handling — quantities stay correct even when several people are working at the same time
More reliable CSV import — no more accidental duplicate locations or departments
Safer restore — an interrupted "restore from backup" now rolls back cleanly instead of leaving your data half-loaded
Clearer, more honest labels across Settings and Data Operations
A faster, smoother board with a refreshed look and the Blueprint Mono typeface

GL-02

Stability & Localization Update

Fixed drag-and-drop for items and personnel between groups
Fixed group card resize and auto-size controls
Fixed right-to-left layout for Hebrew organizations
Fixed custom role permission editing in admin panel
Fixed Settings data management page stability
Unified spec-sheet design across all screens
Full Hebrew translation pass — all screens fully localized
Vendor portal: tenant and license management dashboard
Custom confirmation dialogs replace all browser popups
Removed debug output from production builds

GL-01

Initial Release

Multi-tenant inventory and personnel management
Secure authentication with email/password sign-in
Row-level security for complete data isolation
Spec-sheet design language matching the RAQIOM product suite
Application deployed to app.gearlogs.com
Cloudflare edge delivery with security headers
English and Hebrew language support
Vendor portal at vendor.gearlogs.com with access controls